Supply Chain & Post-Harvest
Assurance Schemes & Audit Preparation
The audit pack assembles itself from work you already recorded.
Assurance paperwork is one of the most consistently cited farmer burdens, and almost all of it duplicates records already created during normal operations. This module maps every scheme standard to the underlying platform record and assembles the audit pack automatically, then runs a gap analysis before the auditor arrives rather than after.
- 12 capabilities
- 2 linked schemes
- Flagship module
- Offline capable
- 12
- Capabilities in this module
- 5
- Interactive tools
- 2
- Linked support schemes
- 5
- Data integrations
- 5
- Measures reported
The ground reality
What is actually happening in assurance & audit in the UK
Assurance is dominated by a small number of schemes conducting tens of thousands of assessments a year, and standards are periodically revised with defined implementation dates. Duplication across schemes is substantial: the same spray record, medicine book and movement record satisfies requirements in several standards, yet is typically presented separately for each.
Figures are as published at the time of writing. Farm policy and payment rates change frequently — verify against the primary source before relying on any number here.
In the field
Assurance & audit, as it actually looks
Photography from working UK holdings alongside the interface that records it. Every frame below is a commissioned slot: the brief is stated until the photograph is taken.
Assurance & Audit — a walkthrough
A working pass through assurance & audit: entering the record once, and watching it appear in the evidence pack, the calendar and the scheme application without being typed again.
- 0:00 What the module is for
- 0:48 Entering the record
- 2:05 Where it appears next
- 3:20 The evidence pack
Photography slots state their own brief until the shot is commissioned, so the layout never shifts when real images arrive.
Capabilities
What Assurance & Audit does
Every capability below is built on the same underlying record, so entering something once is enough for it to appear wherever it is needed.
Record and plan
- Standard library mapping every clause to a platform data source
- Multi-scheme support so one record satisfies several standards
- Automatic audit pack assembly from operational records
Operate and monitor
- Pre-audit gap analysis identifying missing evidence before the visit
- Non-conformance recording, corrective action and close-out tracking
- Unannounced audit readiness scoring maintained continuously
Comply and evidence
- Standard version management with implementation date tracking
- Certification status and expiry monitoring across schemes
- Document control for policies, procedures and training records
Analyse and improve
- Staff training and competence records against standard requirements
- Internal audit scheduling and recording
- Historic audit history with trend analysis across cycles
Interactive
Tools you actually use, not screens you read
These are working interfaces inside the module — maps, calculators, planners and dashboards that respond to your own holding data.
Audit readiness score updating continuously as records are created
Audit readiness score updating continuously as records are created
ToolGap analysis report listing exactly what is missing and where to get it
Gap analysis report listing exactly what is missing and where to get it
ToolAudit pack generator producing the evidence file per scheme
Audit pack generator producing the evidence file per scheme
ToolClause-to-record map showing what satisfies each requirement
Clause-to-record map showing what satisfies each requirement
MapNon-conformance close-out tracker with due dates
Non-conformance close-out tracker with due dates
ToolEnd to end
How Assurance & Audit runs, start to finish
The module is modelled as a state machine, so at any point the business knows exactly which stage every record is at and what has to happen next.
-
1
Register the schemes the business holds
This is where the record starts, and getting it right here removes work at every later stage.
-
2
Map every clause to a platform record
The platform prompts only for what this stage genuinely needs, and carries everything forward.
-
3
Operate normally, generating records
Conflicts with scheme rules, regulatory windows and existing commitments are flagged here rather than discovered later.
-
4
Monitor the readiness score continuously
Capture works offline, so this stage is completed in the field rather than remembered afterwards.
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5
Run gap analysis ahead of the audit
Everything recorded at this point becomes evidence automatically, in every format that will later ask for it.
-
6
Close gaps before the visit
This is the stage most businesses currently do twice, once for the operation and once for the paperwork.
-
7
Host the audit with the pack assembled
Results feed the whole-farm view, so the effect of this stage is visible against the rest of the business.
-
8
Close out non-conformances and record
The cycle closes here, and what is learned is carried into next season's plan rather than lost.
Who uses it
Built around four real jobs, not one generic user
Each of these people needs something different from the same record. The module is designed so none of them has to work around the others.
Farm manager
Multiple assurance schemes
Wants the pack assembled rather than spending three days on it.
Assessor
Conducting audits
Needs complete, contemporaneous, verifiable records.
Scheme technical lead
Standard development
Needs to know which clauses generate the most non-conformances.
Buyer
Supply chain assurance
Needs live certification status rather than an annual certificate.
Schemes and funding
Support schemes this module works with
Agrivencia holds these schemes as data, so eligibility, payment rates, caps and windows update the day they change rather than at the next software release.
Sustainable Farming Incentive 2026
Pay farmers for environmental actions taken alongside food production, as the principal replacement for area-based direct payments in England.
Defra / Rural Payments Agency EnglandAnimal Health and Welfare Pathway
Fund annual veterinary reviews and capital investment to improve animal health and welfare outcomes.
Defra / Rural Payments AgencyRates, caps and windows change frequently and sometimes without notice. Always confirm against the current published scheme rules before applying.
Measurement
How you will know it is working
The module reports against these measures from the day it is switched on, so the value is demonstrable rather than assumed.
- 01Audit readiness score
- 02Non-conformances per audit
- 03Time spent preparing for audit
- 04Evidence auto-assembled percentage
- 05Certification continuity
Try it now
Assurance Audit Readiness Score
Ten questions that predict most audit non-conformances, scored with a prioritised list of what to fix first.
How this is calculated
Each answer is weighted by how frequently that area generates non-conformances at audit, and the score is the weighted proportion of areas fully in order. The priority is the highest-weighted area not fully in order.
A high score is not a guarantee. Unannounced audits test what is happening on the day, not what is written down.
Traceability
The chain behind one batch
Assurance audits ask you to prove a chain you have already lived. The record is assembled as the work happens, so the audit pack is a printout rather than a fortnight of searching.
BATCH-92322B
-
Grown
- Who
- Field parcel
- Evidence
- Cropping record, inputs applied with dates and rates
- Held in
- Field record
-
Treated
- Who
- Spray operator
- Evidence
- Spray record with product authorisation and buffer compliance
- Held in
- Spray diary
-
Harvested
- Who
- Combine or contractor
- Evidence
- Weighbridge ticket, moisture and specific weight
- Held in
- Weighbridge
-
Stored
- Who
- Farm or central store
- Evidence
- Store temperature and drying record, bin allocation
- Held in
- Store record
-
Hauled
- Who
- Haulier
- Evidence
- Consignment note and cleanliness declaration
- Held in
- Haulage
-
Delivered
- Who
- Processor
- Evidence
- Intake spec, rejection reasons if any, and settlement
- Held in
- Processor
Take the record with you
Status
Where it has got to
One tracker for a scheme application, a marketplace order and an evidence submission — because the question is always the same three questions.
Assurance & audit submission
Reference
AGV-9232-8781
- Started Complete 14 days ago Draft created and the holding record attached.
- Evidence assembled Complete 9 days ago Every required document present and within its validity period.
- Checked Complete 8 days ago Internal validation passed; two advisory warnings acknowledged.
- Submitted In progress 7 days ago Lodged with Rural Payments Agency. Receipt reference stored against the record.
- Under assessment Not started expected The published service standard for this stage is 28 days from a complete submission.
- Decision Not started The decision and any conditions attach to the record automatically.
- Payment or delivery Not started Scheduled against the payment calendar so cash flow can be planned.
Questions answered
What people ask about Assurance & Audit
Does this replace the software I already use?
Not necessarily. Agrivencia integrates with authoritative sources and mainstream packages rather than insisting on replacing them. Where an incumbent does one job well, the platform connects to it; where the job spans several systems and nobody does it, the platform does it.
Will it work where I have no signal?
Yes. Field capture in Assurance & Audit is offline first, storing locally and synchronising when a connection returns. Only around a fifth of UK farms report reliable signal across the whole holding, so this is a design assumption rather than a feature.
What happens when the scheme rules change?
Scheme rules are held as data rather than code, so a rate change, a cap change or a window closure is a content update that takes effect the same day. The platform also alerts you to what the change does to your own position.
Who owns the data I put in?
You do. The Farm Data Charter gives you a complete export in open formats at any time, and every instance of data sharing requires an explicit, revocable consent that is visible in your account.
Does it work if I farm across a border?
Yes, and that is one of the main reasons the platform exists. A business with land in more than one nation sees one reconciled view rather than two portals, with obligations and deadlines from both administrations in a single calendar.
Can my agronomist or land agent use it too?
Yes. You grant scoped, time-limited access per holding and per module, and you can revoke it in one click. Advisers never get a shared password or a blanket view.
What is the biggest limitation of this module?
Standard revision changing requirements. Mitigated by version-managed clause mapping. We would rather state that plainly than let you discover it after signing.
Documents
Take it away with you
Everything here is printable and works on a kitchen table with no signal. Where a document asks for an email address, it says so on the button rather than after you press it.
The Audit Pack That Assembles Itself: Assurance Without Duplication
The practical handbook for assurance & audit: what the rules require, what the evidence has to show, and the mistakes that cost people money.
assurance & audit — evidence checklist
Every document an audit or a claim asks for, in the order it is asked for, with the validity period of each.
assurance & audit — record template
The record structure the module uses, as a spreadsheet, so a business not yet on the platform can start keeping it correctly today.
Data model reference
Entities, fields and integration points for assurance & audit, for advisers and software partners.
See Assurance & Audit running on your own holding
Thirty minutes, using your parcels, your schemes and your enterprises rather than a sample farm. No obligation and no sales script — if it does not fit your business we will say so.
- Free tier available
- No card required
- Your data stays yours