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Weather and agronomy
Air temperature 11 °C
Feels like 9 °C
Conditions Light cloud
Rain today 2.4 mm
Rain last 7 days 18.6 mm
Season to date 412 mm
Wind speed 9 mph
Wind direction WSW
Gusting 17 mph
Humidity 78 %
Pressure 1014 hPa
Delta T 3.1 Evaporative potential during spraying. Outside 2 to 8 the application window is compromised.
UV index 2
Next 24 hours —
Five day outlook —
Field conditions
Soil temperature at 10cm 8.4 °C
Soil moisture deficit 26 mm
Growing degree days 742 GDD
Frost risk tonight Low
Spray window Open Combines wind speed, Delta T, temperature and rainfall forecast against label conditions.
Travelling conditions Marginal
Workable days this month 11 days
Blight risk Low
Grass growth rate 38 kg DM/ha/day
Latest satellite pass 2 days ago
Time and season
Time —
Date —
Sunrise —
Sunset —
Day length —
Moon phase —
Season —
Week —
To harvest —
Markets and prices
Feed wheat 184.50 £/t
Feed barley 168.00 £/t
Oilseed rape 412.00 £/t
Farmgate milk 43.20 p/l
Deadweight beef 612 p/kg
Deadweight lamb 698 p/kg
Deadweight pig 214 p/kg
Ammonium nitrate 378 £/t
Red diesel 72.4 p/l
Electricity 25.8 p/kWh
Woodland carbon unit 28.32 £
Biodiversity unit 25,000 £
Schemes and deadlines
Open scheme windows 3
Budget allocated 52 % How much of the current scheme budget has been committed. Published at 25, 50 and 75 per cent.
Next deadline 15 May
Claim status In progress
Payments due 18,420 £
Compliance score 86 %

Instrument values are sample data until your holding is connected to a live source. How the data connections work

Assurance Schemes & Audit Preparation

Assurance & Audit: For Farmers

What Assurance & Audit changes for the person actually doing the work.

For the person running the business, the test of any farm software is whether it removes work or adds it. Assurance paperwork is one of the most consistently cited farmer burdens, and almost all of it duplicates records already created during normal operations. This module maps every scheme standard to the underlying platform record and assembles the audit pack automatically, then runs a gap analysis before the auditor arrives rather than after.

Book a demonstration Back to Assurance & Audit

In their words

What the job actually looks like

These are not marketing personas. Each one is a distinct job with a distinct constraint, and the module is designed so that solving one does not create work for the others.

01

Farm manager

Multiple assurance schemes

Wants the pack assembled rather than spending three days on it.

  1. Register the schemes the business holds
  2. Map every clause to a platform record
  3. Operate normally, generating records
  4. Monitor the readiness score continuously
02

Assessor

Conducting audits

Needs complete, contemporaneous, verifiable records.

  1. Map every clause to a platform record
  2. Operate normally, generating records
  3. Monitor the readiness score continuously
  4. Run gap analysis ahead of the audit
03

Scheme technical lead

Standard development

Needs to know which clauses generate the most non-conformances.

  1. Operate normally, generating records
  2. Monitor the readiness score continuously
  3. Run gap analysis ahead of the audit
  4. Close gaps before the visit

End to end

How Assurance & Audit runs, start to finish

The module is modelled as a state machine, so at any point the business knows exactly which stage every record is at and what has to happen next.

  1. 1

    Register the schemes the business holds

    This is where the record starts, and getting it right here removes work at every later stage.

  2. 2

    Map every clause to a platform record

    The platform prompts only for what this stage genuinely needs, and carries everything forward.

  3. 3

    Operate normally, generating records

    Conflicts with scheme rules, regulatory windows and existing commitments are flagged here rather than discovered later.

  4. 4

    Monitor the readiness score continuously

    Capture works offline, so this stage is completed in the field rather than remembered afterwards.

  5. 5

    Run gap analysis ahead of the audit

    Everything recorded at this point becomes evidence automatically, in every format that will later ask for it.

  6. 6

    Close gaps before the visit

    This is the stage most businesses currently do twice, once for the operation and once for the paperwork.

  7. 7

    Host the audit with the pack assembled

    Results feed the whole-farm view, so the effect of this stage is visible against the rest of the business.

  8. 8

    Close out non-conformances and record

    The cycle closes here, and what is learned is carried into next season's plan rather than lost.

Capabilities

What Assurance & Audit does

Every capability below is built on the same underlying record, so entering something once is enough for it to appear wherever it is needed.

Record and plan

  • Standard library mapping every clause to a platform data source
  • Multi-scheme support so one record satisfies several standards
  • Automatic audit pack assembly from operational records

Operate and monitor

  • Pre-audit gap analysis identifying missing evidence before the visit
  • Non-conformance recording, corrective action and close-out tracking
  • Unannounced audit readiness scoring maintained continuously

Comply and evidence

  • Standard version management with implementation date tracking
  • Certification status and expiry monitoring across schemes
  • Document control for policies, procedures and training records

Analyse and improve

  • Staff training and competence records against standard requirements
  • Internal audit scheduling and recording
  • Historic audit history with trend analysis across cycles

Traceability

The chain behind one batch

Assurance audits ask you to prove a chain you have already lived. The record is assembled as the work happens, so the audit pack is a printout rather than a fortnight of searching.

Sample
Batch reference BATCH-92322B
Subject One load
Record opened On first record

  1. Grown

    Who
    Field parcel
    Evidence
    Cropping record, inputs applied with dates and rates
    Held in
    Field record

  2. Treated

    Who
    Spray operator
    Evidence
    Spray record with product authorisation and buffer compliance
    Held in
    Spray diary

  3. Harvested

    Who
    Combine or contractor
    Evidence
    Weighbridge ticket, moisture and specific weight
    Held in
    Weighbridge

  4. Stored

    Who
    Farm or central store
    Evidence
    Store temperature and drying record, bin allocation
    Held in
    Store record

  5. Hauled

    Who
    Haulier
    Evidence
    Consignment note and cleanliness declaration
    Held in
    Haulage

  6. Delivered

    Who
    Processor
    Evidence
    Intake spec, rejection reasons if any, and settlement
    Held in
    Processor

Take the record with you

Sample chain showing the structure and the evidence each stage produces. Statutory reporting windows differ by nation and species — the platform applies the window for the nation the movement happened in, not the one the business is registered in.

Sample

Worked example

How a business like yours would use Assurance & Audit

Farm managerMultiple assurance schemes
Worked example

The problem: Wants the pack assembled rather than spending three days on it.

What they do

  1. Register the schemes the business holds
  2. Map every clause to a platform record
  3. Operate normally, generating records
  4. Monitor the readiness score continuously

What changes

  • Audit readiness score
  • Non-conformances per audit
  • Time spent preparing for audit

This is an illustrative worked example built from the module design, not a customer reference. Named case studies are published only with the business's written consent.

What we are hearing

The problems people describe to us

These are composite statements drawn from user research conversations, not attributed customer quotes. We publish named references only with written consent.

I am not short of software. I am short of one place where the same field means the same thing in all of it.

Arable farm managerEast of England

The scheme closed on a Tuesday evening. I had the application half built. Nobody told me the budget was nearly gone.

Mixed farmerMidlands

We farm on both sides of the border. Everything takes twice as long and I still cannot see the whole position on one screen.

Livestock producerWelsh border

Audit week costs me three days. Every single record they ask for is already written down somewhere on this farm.

Dairy farmerSouth West

Measurement

How you will know it is working

The module reports against these measures from the day it is switched on, so the value is demonstrable rather than assumed.

  • 01Audit readiness score
  • 02Non-conformances per audit
  • 03Time spent preparing for audit
  • 04Evidence auto-assembled percentage
  • 05Certification continuity

Free assessment

Find out where you stand in about ten minutes

A structured assessment producing a scored report with a prioritised list of what to fix first, and what it is worth fixing.

We will only use these details for what you asked for. You can withdraw consent at any time and we will delete the record. See the Privacy Notice.

Next deadlines
15 May Single application form — Wales and Northern Ireland Window 2 open Sustainable Farming Incentive — England, 52% allocated Ongoing Capital grants — allocation moves fast once open Annual Whole Farm Plan components — Scotland, phased deadlines 6 April Inheritance relief cap takes effect — UK wide