Export, Import & SPS Compliance
Export & Borders: For Farmers
What Export & Borders changes for the person actually doing the work.
For the person running the business, the test of any farm software is whether it removes work or adds it. Moving agricultural goods across a border now requires documentation that must be right before departure, not corrected on arrival. This module manages export health certification, phytosanitary requirements, border model obligations, Northern Ireland movement arrangements and the due diligence regimes that apply to defined commodities.
In their words
What the job actually looks like
These are not marketing personas. Each one is a distinct job with a distinct constraint, and the module is designed so that solving one does not create work for the others.
Meat exporter
European Union markets
Needs certification correct before the vehicle leaves.
- Identify commodity and destination requirements
- Confirm establishment approval and listing
- Assemble the underlying evidence
- Apply for the required certificates
Northern Ireland trader
Goods from Great Britain
Needs Windsor Framework arrangements applied correctly.
- Confirm establishment approval and listing
- Assemble the underlying evidence
- Apply for the required certificates
- Prepare the documentation pack
Certifying officer
Signing certificates
Needs the underlying evidence assembled and verifiable.
- Assemble the underlying evidence
- Apply for the required certificates
- Prepare the documentation pack
- Present for border checks
End to end
How Export & Borders runs, start to finish
The module is modelled as a state machine, so at any point the business knows exactly which stage every record is at and what has to happen next.
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1
Identify commodity and destination requirements
This is where the record starts, and getting it right here removes work at every later stage.
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2
Confirm establishment approval and listing
The platform prompts only for what this stage genuinely needs, and carries everything forward.
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3
Assemble the underlying evidence
Conflicts with scheme rules, regulatory windows and existing commitments are flagged here rather than discovered later.
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4
Apply for the required certificates
Capture works offline, so this stage is completed in the field rather than remembered afterwards.
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5
Prepare the documentation pack
Everything recorded at this point becomes evidence automatically, in every format that will later ask for it.
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6
Present for border checks
This is the stage most businesses currently do twice, once for the operation and once for the paperwork.
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7
Record outcome and any detention
Results feed the whole-farm view, so the effect of this stage is visible against the rest of the business.
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8
Monitor regulatory divergence
The cycle closes here, and what is learned is carried into next season's plan rather than lost.
Capabilities
What Export & Borders does
Every capability below is built on the same underlying record, so entering something once is enough for it to appear wherever it is needed.
Record and plan
- Destination market requirement lookup by commodity and country
- Export health certificate application and certifying officer coordination
- Phytosanitary certificate management for plants and plant products
Operate and monitor
- Border Target Operating Model risk category and check requirement checking
- Windsor Framework movement arrangements for Great Britain to Northern Ireland
- Commodity code classification and tariff lookup
Comply and evidence
- Deforestation due diligence records for regulated commodities
- Establishment approval and listing status monitoring
- Documentary, identity and physical check preparation
Analyse and improve
- Consignment documentation pack assembly and retention
- Rejection and detention incident recording with root cause
- Regulatory divergence monitoring between Great Britain and European Union rules
Traceability
The chain behind one batch
Assurance audits ask you to prove a chain you have already lived. The record is assembled as the work happens, so the audit pack is a printout rather than a fortnight of searching.
BATCH-944523
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Grown
- Who
- Field parcel
- Evidence
- Cropping record, inputs applied with dates and rates
- Held in
- Field record
-
Treated
- Who
- Spray operator
- Evidence
- Spray record with product authorisation and buffer compliance
- Held in
- Spray diary
-
Harvested
- Who
- Combine or contractor
- Evidence
- Weighbridge ticket, moisture and specific weight
- Held in
- Weighbridge
-
Stored
- Who
- Farm or central store
- Evidence
- Store temperature and drying record, bin allocation
- Held in
- Store record
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Hauled
- Who
- Haulier
- Evidence
- Consignment note and cleanliness declaration
- Held in
- Haulage
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Delivered
- Who
- Processor
- Evidence
- Intake spec, rejection reasons if any, and settlement
- Held in
- Processor
Take the record with you
Worked example
How a business like yours would use Export & Borders
The problem: Needs certification correct before the vehicle leaves.
What they do
- Identify commodity and destination requirements
- Confirm establishment approval and listing
- Assemble the underlying evidence
- Apply for the required certificates
What changes
- Consignments cleared without delay
- Documentation error rate
- Detentions and rejections
This is an illustrative worked example built from the module design, not a customer reference. Named case studies are published only with the business's written consent.
What we are hearing
The problems people describe to us
These are composite statements drawn from user research conversations, not attributed customer quotes. We publish named references only with written consent.
I am not short of software. I am short of one place where the same field means the same thing in all of it.
The scheme closed on a Tuesday evening. I had the application half built. Nobody told me the budget was nearly gone.
We farm on both sides of the border. Everything takes twice as long and I still cannot see the whole position on one screen.
Audit week costs me three days. Every single record they ask for is already written down somewhere on this farm.
Measurement
How you will know it is working
The module reports against these measures from the day it is switched on, so the value is demonstrable rather than assumed.
- 01Consignments cleared without delay
- 02Documentation error rate
- 03Detentions and rejections
- 04Certificate lead time
- 05Compliance cost per consignment
Free assessment
Find out where you stand in about ten minutes
A structured assessment producing a scored report with a prioritised list of what to fix first, and what it is worth fixing.