Camping, Glamping & Touring Pitches
Camping & Glamping: For Farmers
What Camping & Glamping changes for the person actually doing the work.
For the person running the business, the test of any farm software is whether it removes work or adds it. Camping and glamping are the most common entry point into farm diversification and the most commonly under-appraised. This module handles pitch and unit management, seasonal booking, the planning and site licensing position, and the capital appraisal that distinguishes a viable site from an expensive field.
In their words
What the job actually looks like
These are not marketing personas. Each one is a distinct job with a distinct constraint, and the module is designed so that solving one does not create work for the others.
Farmer trialling camping
Temporary use days
Needs the day count tracked so the limit is not exceeded.
- Assess the site and its constraints
- Establish the planning and licensing position
- Appraise capital cost and break-even occupancy
- Build units and connect utilities
Established glamping operator
Six units
Needs occupancy, changeover and channel bookings coordinated.
- Establish the planning and licensing position
- Appraise capital cost and break-even occupancy
- Build units and connect utilities
- Obtain licences and complete risk assessments
Planning consultant
Permission application
Needs the existing use and capacity documented.
- Appraise capital cost and break-even occupancy
- Build units and connect utilities
- Obtain licences and complete risk assessments
- List, price and take bookings
End to end
How Camping & Glamping runs, start to finish
The module is modelled as a state machine, so at any point the business knows exactly which stage every record is at and what has to happen next.
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1
Assess the site and its constraints
This is where the record starts, and getting it right here removes work at every later stage.
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2
Establish the planning and licensing position
The platform prompts only for what this stage genuinely needs, and carries everything forward.
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3
Appraise capital cost and break-even occupancy
Conflicts with scheme rules, regulatory windows and existing commitments are flagged here rather than discovered later.
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4
Build units and connect utilities
Capture works offline, so this stage is completed in the field rather than remembered afterwards.
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5
Obtain licences and complete risk assessments
Everything recorded at this point becomes evidence automatically, in every format that will later ask for it.
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6
List, price and take bookings
This is the stage most businesses currently do twice, once for the operation and once for the paperwork.
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7
Operate changeovers and guest service
Results feed the whole-farm view, so the effect of this stage is visible against the rest of the business.
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8
Review occupancy and revenue by season
The cycle closes here, and what is learned is carried into next season's plan rather than lost.
Capabilities
What Camping & Glamping does
Every capability below is built on the same underlying record, so entering something once is enough for it to appear wherever it is needed.
Record and plan
- Pitch and accommodation unit register with type, capacity and facilities
- Seasonal availability and booking management with minimum stay rules
- Temporary use day counting against permitted development limits
Operate and monitor
- Planning permission and site licence status tracking
- Capital appraisal covering access, utilities, drainage and waste
- Waste water and sewage treatment compliance
Comply and evidence
- Fire safety, risk assessment and emergency information records
- Guest arrival, key handling and self check-in management
- Housekeeping and changeover scheduling
Analyse and improve
- Utility consumption monitoring per unit
- Occupancy and revenue analysis by unit and by season
- Channel management for listings on external booking platforms
Booking
Take bookings for camping & glamping
Availability, deposits and the licences each activity needs, held against the same holding record as everything else. A booking that requires a licence you do not hold is blocked before a deposit is taken, not after.
What has to be in place before you take a deposit
A booking that needs a licence the holding does not hold is blocked at this point, not after the money has moved.
- Planning permission or permitted development The 28-day rule and its exceptions differ by nation and by activity.
- Premises licence Required for alcohol, late refreshment and regulated entertainment.
- Food business registration Twenty-eight days before trading, with the local authority.
- Public liability cover Checked against the activity, not just held on file.
- Fire risk assessment Required for sleeping accommodation.
- Deposit
- Set per option; taken by the operator, never by Agrivencia
- Cancellation
- Operator terms, shown before payment
- Accessibility
- Declared per option so a guest can decide before booking
Worked example
How a business like yours would use Camping & Glamping
The problem: Needs the day count tracked so the limit is not exceeded.
What they do
- Assess the site and its constraints
- Establish the planning and licensing position
- Appraise capital cost and break-even occupancy
- Build units and connect utilities
What changes
- Occupancy rate
- Revenue per pitch per night
- Break-even occupancy achieved
This is an illustrative worked example built from the module design, not a customer reference. Named case studies are published only with the business's written consent.
What we are hearing
The problems people describe to us
These are composite statements drawn from user research conversations, not attributed customer quotes. We publish named references only with written consent.
I am not short of software. I am short of one place where the same field means the same thing in all of it.
The scheme closed on a Tuesday evening. I had the application half built. Nobody told me the budget was nearly gone.
We farm on both sides of the border. Everything takes twice as long and I still cannot see the whole position on one screen.
Audit week costs me three days. Every single record they ask for is already written down somewhere on this farm.
Measurement
How you will know it is working
The module reports against these measures from the day it is switched on, so the value is demonstrable rather than assumed.
- 01Occupancy rate
- 02Revenue per pitch per night
- 03Break-even occupancy achieved
- 04Temporary use days remaining
- 05Guest review score
Free tool
Run the numbers for your own holding
Enter your figures and get an answer you can act on, with the method shown so you can check it. Save the result to your account or take it away as a PDF.