Rural Logistics & Haulage
Logistics & Haulage: For Farmers
What Logistics & Haulage changes for the person actually doing the work.
For the person running the business, the test of any farm software is whether it removes work or adds it. Haulage is a substantial and under-managed cost in agricultural supply chains, and the paperwork accompanying a movement is a compliance obligation in its own right. This module plans loads and routes, matches backloads, tracks cost per tonne per mile and holds the documentation each movement type requires.
In their words
What the job actually looks like
These are not marketing personas. Each one is a distinct job with a distinct constraint, and the module is designed so that solving one does not create work for the others.
Farm transport manager
Own fleet and hired haulage
Needs true cost per tonne per mile to decide own or hire.
- Register vehicles, drivers and authorisations
- Plan loads within legal limits
- Route with rural constraints applied
- Match backloads where possible
Livestock haulier
Multi-drop collections
Needs journey logs and welfare compliance evidenced.
- Plan loads within legal limits
- Route with rural constraints applied
- Match backloads where possible
- Generate movement documentation
Grain trader
Arranging collections
Needs capacity matched to movement windows.
- Route with rural constraints applied
- Match backloads where possible
- Generate movement documentation
- Execute and record the journey
End to end
How Logistics & Haulage runs, start to finish
The module is modelled as a state machine, so at any point the business knows exactly which stage every record is at and what has to happen next.
-
1
Register vehicles, drivers and authorisations
This is where the record starts, and getting it right here removes work at every later stage.
-
2
Plan loads within legal limits
The platform prompts only for what this stage genuinely needs, and carries everything forward.
-
3
Route with rural constraints applied
Conflicts with scheme rules, regulatory windows and existing commitments are flagged here rather than discovered later.
-
4
Match backloads where possible
Capture works offline, so this stage is completed in the field rather than remembered afterwards.
-
5
Generate movement documentation
Everything recorded at this point becomes evidence automatically, in every format that will later ask for it.
-
6
Execute and record the journey
This is the stage most businesses currently do twice, once for the operation and once for the paperwork.
-
7
Reconcile cost and emissions
Results feed the whole-farm view, so the effect of this stage is visible against the rest of the business.
-
8
Rate performance and review rates
The cycle closes here, and what is learned is carried into next season's plan rather than lost.
Capabilities
What Logistics & Haulage does
Every capability below is built on the same underlying record, so entering something once is enough for it to appear wherever it is needed.
Record and plan
- Load planning with weight, volume and axle limit checking
- Route planning with rural access, bridge and weight restriction awareness
- Backload matching to reduce empty running
Operate and monitor
- Cost per tonne per mile tracking by route and by vehicle
- Livestock transport authorisation, journey log and welfare compliance
- Driver hours, tachograph and licence compliance recording
Comply and evidence
- Vehicle maintenance, inspection and roadworthiness records
- Movement documentation generation by consignment type
- Waste carrier registration and duty of care documentation
Analyse and improve
- Delivery scheduling with farm access constraints and turnaround time
- Haulier marketplace with rates, capacity and performance rating
- Carbon emissions calculation per consignment for supply chain reporting
Traceability
The chain behind one batch
Assurance audits ask you to prove a chain you have already lived. The record is assembled as the work happens, so the audit pack is a printout rather than a fortnight of searching.
BATCH-BE90E2
-
Grown
- Who
- Field parcel
- Evidence
- Cropping record, inputs applied with dates and rates
- Held in
- Field record
-
Treated
- Who
- Spray operator
- Evidence
- Spray record with product authorisation and buffer compliance
- Held in
- Spray diary
-
Harvested
- Who
- Combine or contractor
- Evidence
- Weighbridge ticket, moisture and specific weight
- Held in
- Weighbridge
-
Stored
- Who
- Farm or central store
- Evidence
- Store temperature and drying record, bin allocation
- Held in
- Store record
-
Hauled
- Who
- Haulier
- Evidence
- Consignment note and cleanliness declaration
- Held in
- Haulage
-
Delivered
- Who
- Processor
- Evidence
- Intake spec, rejection reasons if any, and settlement
- Held in
- Processor
Take the record with you
Worked example
How a business like yours would use Logistics & Haulage
The problem: Needs true cost per tonne per mile to decide own or hire.
What they do
- Register vehicles, drivers and authorisations
- Plan loads within legal limits
- Route with rural constraints applied
- Match backloads where possible
What changes
- Cost per tonne per mile
- Empty running percentage
- On-time delivery rate
This is an illustrative worked example built from the module design, not a customer reference. Named case studies are published only with the business's written consent.
What we are hearing
The problems people describe to us
These are composite statements drawn from user research conversations, not attributed customer quotes. We publish named references only with written consent.
I am not short of software. I am short of one place where the same field means the same thing in all of it.
The scheme closed on a Tuesday evening. I had the application half built. Nobody told me the budget was nearly gone.
We farm on both sides of the border. Everything takes twice as long and I still cannot see the whole position on one screen.
Audit week costs me three days. Every single record they ask for is already written down somewhere on this farm.
Measurement
How you will know it is working
The module reports against these measures from the day it is switched on, so the value is demonstrable rather than assumed.
- 01Cost per tonne per mile
- 02Empty running percentage
- 03On-time delivery rate
- 04Compliance breaches
- 05Emissions per tonne moved
Free tool
Run the numbers for your own holding
Enter your figures and get an answer you can act on, with the method shown so you can check it. Save the result to your account or take it away as a PDF.